Your End-of-Year Checklist

We've preloaded your services with the standard state school holiday dates for 2026. If your school’s schedule has unique dates, no worries—you can easily update them through the supplier portal, using the instructions linked below for each day that differs from the standard dates.

• Article: Close your service for a day

Tip: Check that your first service date for the start next year is correct!

There are plenty of creative ways to use up stock, or avoid ordering more stock before the long break.

• Set Quantity Sell Limits (QSL) based on your remaining available stock. You can do this for a specific item, or on specific options. 
  • Article: Setting a QSL on an item
  • Article: Setting a QSL on options
• Offer a limited menu based on what is left, or is easy to replenish with minimal wastage over the break.
  • Article: How to set up item availability
  • Article: How to make changes to your menu
• Run a Special Food Day with a limited menu and finish the year with a festive twist! Accepting preorders via Flexischools allows you to adequately cater your stock levels
  • Article: How to create a special food day service
  • Promotional resources: Special Events Resource
  • Case study: Special Event Days have helped to drive additional sales

Tip: Don't forget to check out our resource library - these marketing materials are free to use, and can help you drive more orders for your service! 

Freshen up your menu or shop catalogue for the new year through your supplier portal—add, remove, or update items and categories with ease. 

Don't forget to add images where possible, so that your families can see what they are ordering! 

• Article: How to create a new menu category
• Article: How to create and edit menu items
• Article: How to make changes to your menu
• Article: How to add images to your menu
• Samle imagery: Menu & catalogue images

Need to add or remove a user from your supplier portal, change contact information or even update your bank details? Tick it off your list this year, rather than in the rush of 2026.

• Form: Update contact details or add user to supplier portal
• Form: Change your bank details

Updating your class lists is an important step—and a friendly reminder: once updated, it immediately forces all students at your school to update their class before they next order. To keep things running smoothly, make sure to wait until Term 4 wraps up before updating class lists.

• Article: How to update your class lists
• Article: I have a new class list to update, do I need to add the student's names as well?
• Article: How can I tell if the class list has already been updated?
• Article: How do parents update their classes?
• Article: How long will it take for parents to be prompted to update their class?

Tip: You don't need individual student names, just the name of the class. Parents will add their child to the corresponding class, once classes are set in the new year.